World Bank Jobs in Ghana: A Team Assistant Needed.
job # 100690
Job Title Team Assistant
Job Family Administration
Location Accra, Ghana
Appointment Local Hire
Language Requirements English [Essential]
Background / General description
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
The role would suit an individual who is able to demonstrate initiative and flexibility and would offer full involvement in the team's activities.
Duties and Accountabilities
The Team Assistant will report to the Task Team Leaders as well as the Executive Assistant. Her/his main responsibility will be, but not limited to:
• Drafts routine correspondence and proofreads and edits materials using proper grammar, punctuation, and style;
• Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities;
• Uses word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution;
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the Bank;
• Solves non-routine problems (e.g., responds to requests requiring file search, etc.);
• Assists in preparation of conferences, seminars, workshops, etc;
• Handles logistic planning for negotiations, Board presentations and signings or equivalent events;
• Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters;
• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for relevant task team;
• Maintains up-to-date work unit project and other files (both paper and electronic).
Selection Criteria
Qualifications and Skills
In selecting candidates, the following qualifications and skills will be considered:
• High School and Secretarial Diploma or equivalent diploma, with a minimum of 2-5 years working experience in a reputable organization.
• Proficiency in use advanced functions on Bank standard computer applications (Word, Excel and Power Point)
• Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
• Applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
• Thorough knowledge of work procedures in assigned work unit;
• Ability to retrieve reference materials from various sources (e.g., databases, IRIS or other filing systems, joint library, internet, etc.);
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
• Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
• Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
• Proficient English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
• Effective time management and organizational skills;
• Ability to produce high-quality work under pressure.
Job Title Team Assistant
Job Family Administration
Location Accra, Ghana
Appointment Local Hire
Language Requirements English [Essential]
Background / General description
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
The role would suit an individual who is able to demonstrate initiative and flexibility and would offer full involvement in the team's activities.
Duties and Accountabilities
The Team Assistant will report to the Task Team Leaders as well as the Executive Assistant. Her/his main responsibility will be, but not limited to:
• Drafts routine correspondence and proofreads and edits materials using proper grammar, punctuation, and style;
• Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities;
• Uses word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution;
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the Bank;
• Solves non-routine problems (e.g., responds to requests requiring file search, etc.);
• Assists in preparation of conferences, seminars, workshops, etc;
• Handles logistic planning for negotiations, Board presentations and signings or equivalent events;
• Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters;
• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for relevant task team;
• Maintains up-to-date work unit project and other files (both paper and electronic).
Selection Criteria
Qualifications and Skills
In selecting candidates, the following qualifications and skills will be considered:
• High School and Secretarial Diploma or equivalent diploma, with a minimum of 2-5 years working experience in a reputable organization.
• Proficiency in use advanced functions on Bank standard computer applications (Word, Excel and Power Point)
• Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
• Applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
• Thorough knowledge of work procedures in assigned work unit;
• Ability to retrieve reference materials from various sources (e.g., databases, IRIS or other filing systems, joint library, internet, etc.);
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
• Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
• Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
• Proficient English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
• Effective time management and organizational skills;
• Ability to produce high-quality work under pressure.
Closing Date 19-Apr-2010
